Workflow Coordinator – Residential Construction

Drive workflow across Pre-Construction & Construction ensuring projects stay on track,growing home builder - 2pm Friday knock offs

• Key operational role with real impact across the full build journey
• Supportive team environment within a growing residential builder
• Early Friday finish at 2:00pm - enjoy a better work-life balance

An established residential builder is seeking a proactive and highly organised Workflow Coordinator to oversee and manage the flow of projects across the full build journey.

This role plays a critical part in ensuring seamless coordination across Pre-Construction, Construction Administration and Maintenance, delivering clear visibility, accountability and momentum across departments.

Reporting directly to the Operations & Workflow Manager, the Workflow Coordinator will be responsible for maintaining end-to-end workflow alignment, ensuring projects progress in line with agreed milestones, KPIs and sequencing requirements, while proactively identifying and addressing risks.

Key Responsibilities:

• Coordinate project workflows across Pre-Construction, Construction Administration and Maintenance phases
• Maintain accurate, up-to-date visibility of all active and upcoming projects across the pipeline
• Manage workflow progression against agreed milestones, stage requirements and timeframes
• Take ownership of sequencing, prioritisation and follow-ups to ensure consistent project momentum
• Identify stalled jobs or emerging delays, resolving issues where possible and escalating where required
• Monitor departmental performance against monthly KPIs and prepare insights for management review
• Facilitate regular cross-department workflow meetings, preparing agendas, updates and tracking action items
• Monitor client satisfaction trends and proactively manage risks impacting the customer experience

Required Skills & Attributes:

• Demonstrated ability to take end-to-end ownership of workflow progression across Pre-Construction, Construction Administration and Maintenance, ensuring momentum is maintained and handovers are completed effectively
• Strong capability to coordinate actions across multiple teams, track dependencies, and ensure commitments are completed without requiring constant oversight
• Highly organised approach to managing competing priorities, tracking multiple jobs at different stages and maintaining clarity across complex workflows
• Confident use of internal systems, workflow trackers and reporting tools to maintain visibility, accuracy and reliable information across the business
• Strong judgement in assessing risk, urgency and impact, with the confidence to act within role authority and escalate appropriately when required
• Willingness to step into varied tasks as needed to unblock progress, support teams and ensure outcomes are achieved

This position suits a confident and solutions-driven professional who thrives on structure, accountability and forward momentum. It offers the opportunity to play a key operational role in driving workflow performance, team alignment and overall client satisfaction within a growing residential construction environment.

Perks:

• Early Friday finishes (2:00pm) supporting genuine work-life balance
• Stable, full-time role within a growing residential construction business
• High-impact operational position with direct access to senior leadership
• Opportunity to influence workflow improvements and business efficiency
• Clear structure, defined processes and strong leadership support
• Varied and engaging role spanning multiple stages of the build journey
• Long-term career growth opportunities as the business continues to expand

In the past 5 years we have been extremely humbled to have placed over 14,000 people into meaningful employment. This equates to 21 lives enhanced every day!

Ruby Willoughby | rwilloughby@marble.com.au | 07 3183 2200

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To apply for the role click “APPLY”. Please note only shortlisted applicants will be contacted.